Council seeks submissions from qualified suppliers for a panel arrangement for plant and equipment hire services (wet and dry hire) across the Swan Hill municipality. Tenders must be submitted electronically via vendorpanel. com. au by 2:00pm AEST, 9 November 2026. No briefing sessions are planned. Evaluation criteria include compliance with specification (10%), capability (30%), capacity/availability (30%), social economic benefit (5%), environmental benefit (5%), and customer service and support (20%). Mandatory requirements include minimum insurance (public liability $20M, workers compensation, comprehensive motor vehicle insurance) and OHS compliance. Contract term is 3 years with two 3-year extension options. No guaranteed minimum volume of work. Payment within 30 days of invoice receipt. Offers must remain valid for 120 days.
Offers must be lodged electronically by the closing time: 2:00pm aest, 9 november 2026. Late offers may be disqualified unless exceptional circumstances are documented.
Council will pay invoices within 30 days of receipt: council will pay the amount of each invoice within 30 days of its receipt. Invoices must reference the purchase order and align with approved timesheets.
The contractor warrants that where within 12 months of the completion of the service, any defect arises other than from reasonable fair wear and tear. . . the contractor shall promptly. . . rectify the defect or reexecute or make good any service not properly performed.
Offers are evaluated for the overall value for money proposition presented in the offer, combining evaluation score and pricing assessment. Criteria include capability (30%), capacity/availability (30%), and customer service (20%).
Mandatory requirements include: minimum insurance requirements are met including motor vehicle insurance for relevant plant and equipment and occupational health and safety requirements are met. Contractors must also register on council's prequalification system.
Unsatisfactory performance may result in corrective actions, suspension of work allocations or removal from the panel. Liquidated damages may apply if services are not provided by the end date.
Complaints must be submitted immediately upon the cause of the complaint arising or becoming known to the invitee in writing to procurement@swanhill. vic. gov. au.
Failure to comply with requirements may lead to disqualification: any failure to comply with the requirements set out in this part a2 or part a3 will, in the absolute discretion of the council, entitle the council to disqualify an invitee. Late offers may also be disqualified.
