Gippsland Water - Agency Tenders

A highly recommended but non-mandatory tender information session will be held at Gippsland Water Warragul Wastewater Treatment Plant, located at 240a Albert Road, Warragul at 11:00 am aest on Thursday, 13 August 2026. registration is not required however late comers may not be admitted to site.

Offers must be lodged by 14:00hrs Melbourne time on 25 August 2026.

Offers will be assessed based on overall value for money, considering specific evaluation criteria including professional competence (42. 5%), commercial aspects (27. 5%), financial aspects (25%), and social procurement framework (5%).

Invitees must meet mandatory compliance criteria including a safety management system, environmental management system, quality management system, financial viability, and insurance cover.

Complaints or challenges should be made to Gippsland Water as soon as possible after the issue occurs.

Failure to comply with invitation requirements, engaging in unauthorized communication, anticompetitive conduct, or failing to disclose conflicts of interest may lead to disqualification.

Tenders must be lodged no later than 4:00 PM Australian Eastern Standard Time (AEST) on Tuesday, 9th June 2026.

Payment will be made on a monthly basis, assessed from progress claims for work completed by the end of each month. The Superintendent will assess the contractor's payment claim and issue a payment schedule. Payment is due by the last day of the month following the month in which the contractor provided a valid payment claim.

The contractor is responsible for maintenance of the works for the duration of the defects liability period, which is twenty-four (24) months after successful commissioning, as specified in item 41 of the contract particulars.

The evaluation criteria include capital cost (35%), work methodology (15%), skills, resources, expertise, previous performance, referees (15%), timeframe construction program (5%), management systems quality, safety and environmental (5%), social procurement (5%), and local jobs first (20%). Industrial relations management, safety management, and financial capability are mandatory criteria.

Tenderers must demonstrate satisfactory industrial relations management, safety management, and financial capability. Failure in any of these mandatory criteria will render the tenderer ineligible for contract award.

Liquidated damages apply for late completion, with a rate of $2,315 per calendar day for late completion and $2,315 per calendar day for late administrative completion. Maximum delay costs are capped at $1,**** excl. GST per working day and $50,**** excl. GST in aggregate.

The tender documents do not mention a formal tender information session or mandatory site visit. However, tenderers are directed to become informed of all conditions relating to the contract, including site conditions, and may arrange access to the site for additional investigations with the Gippsland Water project officer.

The tender documents mention that samples may be required for quality assurance and testing, but do not specify a mandatory sample submission process as part of the initial tender submission.

The tender documents do not explicitly state a deadline for challenging the tender process or outcomes. However, dispute resolution procedures are outlined in clause 43 of the common terms, which involves a notice of dispute, project team conference, senior executive meeting, mediation, and potentially expert determination or arbitration.

Risks for disqualification include late tenders, non-conforming tenders, failure to submit required information, unsatisfactory safety management systems or records, unsatisfactory industrial relations management systems or records, and unsatisfactory financial capability. Not adhering to the Fair Jobs Code pre-assessment certificate requirements can also lead to ineligibility.