Hire Tenders

Tenders close Monday 02 November 2026 12:00 AM. Tenders must be lodged within councils electronic tendering portal. Late tenders only considered if verified as attempted upload before deadline. the tenderer is able to verify that the tender document was attempting to be uploaded into councils electronic tendering portal

No specific payment terms are stated in the document. The contract will be formed by letter of agreement or purchase order. the letter of agreement, the purchase order, the general conditions of contract including annexures

Tenders will be assessed against the assessment criteria shown in the tender document. tenders will be assessed against the assessment criteria shown in the tender document.

Tenderers must have appropriate financial assets, insurances, an Australian Business Number (ABN), and be registered for GST. Trusts must submit full trust deed. tenderer may also be required to provide evidence of its legal status.

Collusive tendering leads to immediate disqualification and possible barring from future contracts. any participation in or condoning of a collusive activity by a tenderer shall lead to the immediate disqualification of the tenderer

Non-conforming tenders may not be considered. Canvassing council employees or elected members results in tender rejection. Failure to attend mandatory pretender meeting results in tender not being considered. a tenderers failure to attend the meeting will result in its tender not being considered.

The turnover fee of 10% of fee charge to the hiring client will be paid to TRECC no later than 14 days post event.

It is expected that contractor will operate their business within the full and correct legislative framework provided. It will be the responsibility of the contractor to obtain and hold all relevant and necessary licenses pursuant to operating food services under this agreement.

If a tendering catering operator is unfamiliar with the site, TRECC shall nominate an appropriate time for an inspection pending receipt of applications.

Submissions with alterations or erasures or in which prices are incomplete, ambiguous or illegible, or with insufficient information provided to enable proper evaluation, are liable to rejection.

Offers must be lodged by 2:00pm AEST, 9 November 2026. The timetable states: request closing time 2:00pm aest, 9 november 2026.

Council will pay invoices within 30 days of receipt. The contract states: council will pay the amount of each invoice within 30 days of its receipt or 30 days after completion of the service whichever is the later.

The contractor warrants that defects arising within 12 months of completion will be rectified at its own cost. The contract states: where within 12 months of the completion of the service, any defect arises other than from reasonable fair wear and tear. . . the contractor shall promptly. . . rectify the defect.

Offers are evaluated on best value for money. The document states: the overall value for money evaluation of the offer will combine the evaluation score and the pricing assessment outcome to determine which offer provides the best value for money outcomes for council.

Suppliers must meet mandatory criteria including insurance and OHS requirements. The document states: minimum insurance requirements are met including motor vehicle insurance for relevant plant and equipment and occupational health and safety requirements are met.

Unsatisfactory performance may result in corrective actions or removal from the panel. The document states: unsatisfactory performance may result in corrective actions, suspension of work allocations or removal from the panel.

Complaints must be submitted immediately upon the cause arising. The document states: any complaint about this invitation or the invitation process must be submitted in writing to ***@***. *. * immediately upon the cause of the complaint arising.

Late offers may be disqualified. The document states: if an offer is lodged after the closing time, it may be disqualified from the invitation process and may be ineligible for consideration.

Council will pay invoices within 30 days from the end of month in which the invoice is received, as stated: council will pay the amount of the invoices issued by the supplier under clause 11c within 30 days from the end of month in which the invoice is received.

The supplier warrants goods will be new, of merchantable quality and free from defects in materials and workmanship and services performed with skill, due care, and diligence and by appropriately qualified, licenced, skilled and trained personnel.

Evaluation criteria: pricing schedule of rates 30, insurance quality financial capacity 20, experience technical managerial capacity 20, local supplier 30.

Suppliers must demonstrate the technical, financial and managerial capability necessary for the categories of goods andor services for which inclusion is sought, together with an ability to meet councils requirements in a remote regional community.

Council may reject tenders that are nonconforming, alternative, or late, or if the tenderer has breached a warranty given or representation made pursuant to these conditions of tendering.