This is a Request for Quote (RFQ) from Blue Mountains City Council for the provision of design and associated consultancy services for the indoor air heating replacement at Springwood Aquatic Centre. The project aims to improve energy efficiency, reduce emissions, and enhance indoor air quality. Key requirements include detailed design, documentation, construction specifications, cost estimates, and response to RFIs. The contract will be a lump sum, not subject to rise and fall adjustments. Consultants must demonstrate commitment to sustainability and modern slavery prevention. Quotes are to be lodged online via the VendorPanel platform by Thursday, 23 April 2026, at 2:00 PM. Facsimile submissions will not be accepted.
The closing date for the lodgement of quotes is Thursday, 23 April 2026, at 2:00 PM. Consultants must ensure quotes are lodged before this closing date. The expected decision date is Thursday, 30 April 2026.
The contract is a lump sum which will not be subject to rise and fall adjustments. Payment will be made in accordance with the contract, with claims to be made in writing at specified times or on or before the last business day of each month. Council will assess claims within ten business days and payment will be made within fifteen business days of receiving a valid tax invoice.
The contract documents do not explicitly state a general warranty period for the services provided. However, the consultant warrants that they have informed themselves of all relevant matters, have not relied solely on council's information, and have entered the contract based on their own investigations. They also warrant that the services will be provided conscientiously, expeditiously, and in accordance with the contract and all legislative requirements.
The assessment criteria for quotes include: compliance with quote conditions (Yes/No), value for money (40%), capability and capacity (20%), project methodology and program (20%), environmental management/sustainability (10%), work health and safety (5%), critical assessment (3%), and innovation (2%).
Consultants must be an acceptable legal entity and hold a registered ABN. They must not be bankrupt or insolvent and must declare any breaches of acts or regulations within the last 5 years. Consultants must also have the minimum level of insurance cover specified in the contract and comply with the NSW Government Code of Procurement.
The contract outlines consequences for breaches, including termination for default or substantial breach. If the consultant fails to rectify a breach within the specified timeframe, council may terminate the contract. Failure to comply with WHS obligations or directions can also lead to termination. The contract also details provisions for indemnities and limitations of liability.
The RFQ does not require the submission of samples.
The contract includes a dispute resolution process. If a dispute arises, parties must confer within ten business days of a notice of dispute. If unresolved, the dispute may be referred to mediation within a further ten business days. Specific deadlines for challenging decisions or variations are detailed within the contract's dispute resolution clause.
