Byron Shire Council is seeking an event manager for the Soul Street 2026 New Year's Eve event. The event is a free, family-friendly gathering in Byron Bay, aiming to enhance community safety and provide a positive New Year's Eve experience. The scope of work includes overall event management, programming, planning, marketing, stakeholder liaison, procurement of services, and on-the-day delivery. Key requirements include a focus on accessibility, inclusivity, sustainability, and local community benefit, with a specific allocation for First Nations programming. The council has a budget of up to $120,000 for this contract. A mandatory site walkthrough is scheduled for May 11th. Quotes are to be submitted electronically via VendorPanel by May 18th, 2026.
The anticipated commencement date for the event management services is on or before June 30, 2026, with the completion date, including final reporting, set for February 27, 2027.
Payments will be made in four installments to the contractor upon receipt of agreed deliverables on the agreed timeline.
Quotes will be evaluated by a combination of price (weighted at 20%) and non-price criteria (weighted at 80%), which include profile and relevant experience, quality and availability of resources, delivery plan, social procurement, sustainable practices, and local industry engagement.
The council will engage the event manager on the basis that the team is skilled and experienced in the creative development, management, and delivery of major events and has all necessary licenses, qualifications, and accreditations that are relevant.
A site walkthrough will be conducted on May 11th at 10:30 am, and attendance is mandatory.
The supplier query cutoff date is Monday, May 18, 2026, at 04:00 am.
The council has a budget of up to $120,000 for the contract event management of Soul Street 2026.
