This is an invitation to supply for a strategic review of the Swan Hill Motorsports Complex by Swan Hill Rural City Council. The selected consultant will undertake a review to advise on the future ownership, management, and development of the complex. The procurement method is a Request for Proposal, with offers due by 8 May 2026. A non-mandatory briefing session will be held on 14 April 2026. Evaluation criteria include price, experience, methodology, capacity, and benefits. The contract is expected to commence in July 2026.
The closing time for offers is 4:00 PM on 8 May 2026. The commencement date of the proposed contract is July 2026.
The bid notice states that all payments to the contractor will be made via EFT. Council will pay the amount of each invoice within 30 days of its receipt or 30 days after completion of the service, whichever is the later, except where council notifies the contractor of a dispute.
The contractor warrants on both labour and materials supplied under this contract that where within 12 months of the completion of the service, any defect arises other than from reasonable fair wear and tear in relation to the output of any service performed by the contractor, the contractor shall promptly upon receipt of written notice thereof from the council, at its own cost rectify the defect or reexecute or make good any service not properly performed.
Offers will be evaluated based on price (30%), experience and capability (20%), methodology (20%), capacity (20%), social economic benefit (5%), and environmental benefit (5%). The overall value for money evaluation will combine the evaluation score and the pricing assessment outcome.
Invitees must meet mandatory compliance criteria, including minimum insurance requirements. They must also be suitably qualified and experienced consultants.
If the services are not provided by the end date of the contract, liquidated damages may be applied for every day after the end date until the services are provided to council's satisfaction.
A non-mandatory online briefing session will be held at 11:00 AM on 14 April 2026 via Microsoft Teams. The project brief also mentions an onsite inspection in consultation with council officers and club representatives.
The supplier query cutoff is Friday 01 May 2026 at 03:00 AM.
