Cleaning Compliance Tenders

The tender closes on Friday, 29 May 2026, at 01:00 AM E. South America Standard Time.

Tenderers must be suitably qualified.

Liquidated damages are set at $500 per day.

The tender closing date and time is 12 noon on Thursday, 4th June 2026. The commencement date for the contract shall be 1st August 2026, and the contract duration is three years, ending on 31st July 2029.

The bid notice states that payment will be made monthly following submission of an invoice by the appointed contractor. Each monthly invoice shall be one-twelfth (1/12) of the amount tendered in Schedule C Schedule of Rates, plus any call-ins.

The bid notice states that tenders shall be evaluated using the following criteria and weighting: level of service capability 40%, local supplier 10%, and financial benefit 50%.

Tenderers are required to provide details of two referees who may be contacted by the tender evaluation panel to provide confirmation of the claims made in the tender in respect to the capacity of your organisation to deliver the proposed service.

The bid notice states that should the council receive any complaints in relation to the conduct of works, the cleaner will be notified in writing. Should council consider the standard of works to be unsatisfactory, council may ask the cleaner to show cause as to why the contract should not be terminated. Council reserves the right to terminate this contract without regard to the minimum notice period referred to under contract duration section, in the event that a complaint may not be resolved.

The bid notice states that the public toilet facilities are available for inspection at the tenderer's own reconnaissance access times as per Schedule A. Inspections of the GRC works depot are by arrangement only and available Monday to Friday between 9am and 12 noon.

The bid notice states that this contract may be cancelled under the following circumstances if the contractor: i. breaches any clause of the contract or ii. supplies goods or services not to specification or iii. is unable or unwilling to deliver the goods or services within the requested timeframe or iv. breaches any workplace health safety criteria.

The tender closing date and time is 12 noon on Thursday, 4th June 2026. Council will not accept late submissions.

Payment will be made monthly following submission of an invoice by the appointed contractor. Each monthly invoice shall be one-twelfth (1/12) of the amount tendered in Schedule C (Schedule of Rates), plus any call-ins.

Tenders shall be evaluated using the following criteria and weighting: level of service capability 40%, local supplier 10%, and financial benefit 50%.

Tenderers must complete the tender form provided and lodge it in accordance with the requirements. All schedules and supporting information must be completed and submitted with the tender. Tenderers are required to provide details of two referees.

If the successful respondent fails in any manner to carry out the contract to council's satisfaction, council may cancel the contract. The contract may also be cancelled if the contractor breaches any clause of the contract, supplies goods or services not to specification, is unable or unwilling to deliver within the requested timeframe, or breaches any workplace health safety criteria.

Inspections of the premises is available by arrangement Monday to Friday between the hours of 9am and 12noon. Please contact Council's Manager Facilities, Terry Gleeson on 07 **** **** to make the necessary arrangements.

Council will not accept late submissions. Council may cancel the contract if the contractor breaches any clause of the contract, supplies goods or services not to specification, is unable or unwilling to deliver the goods or services within the requested timeframe, or breaches any workplace health safety criteria.

The bid notice states that tenders will be accepted until 12 noon on 26 May 2026.

The bid notice states that the evaluation criteria and weightings are: capability and experience 20%, methodology 25%, social and economic factors 20%, price 35%.

The bid notice states that comprehensive inspections must be conducted by a level 3 qualified inspector in accordance with relevant Australian standards, including AS ****, and operational inspections must be conducted by a level 2 qualified inspector in accordance with AS **** requirements.

The bid notice states that clarifications cutoff for requests for clarification or further information will not be accepted on or after the date that is 3 business days prior to the closing date.

The bid notice states that any prohibited contact with a local government employee or elected member of council may result in the respondent or prospective respondent and their tender being disqualified from the tender process.

The closing time for tender submissions is Thursday, 28 May 2026, at 03:00 AM E. South America Standard Time.

Tenders will be evaluated by reference to the sound contracting principles in section 106 of the Local Government Act ****, namely: value for money, open and effective competition, the development of competitive local business and industry, environmental protection, and ethical behaviour and fair dealing.

The tenderer must ensure that all persons conducting work shall ensure the health and safety of themselves and others, and that all property, plant, or equipment are inspected before use and that all safe operating procedures are followed during use. The caretaker and all staff must hold a blue card. The caretaker must maintain workcover for all persons it employs at the complex, maintain a public risk policy, and maintain a damage cover.

If the caretaker breaches certain conditions, they must pay the council the cost of rectifying the issue. The caretaker is also responsible for the cost of repairs if structural repairs are necessitated by the negligence or default of the caretaker or the wilful act of the caretaker or its personnel.

The supplier query cutoff is Monday, 25 May 2026, at 03:00 AM E. South America Standard Time.

A tender may be rejected if the tender response is not fully completed or does not include all supporting documents and materials required by the conditions of tender or the tender response. If a tender response is assessed as 'no' in respect of a compliance criterion, the tender may be rejected. If a tenderer fails to address any of the qualitative criteria, its tender may be rejected.