The Department of Foreign Affairs and Trade (DFAT) is seeking tenders for event planning, logistics, and delivery support services for a high-level leadership event in Tuvalu on 5-6 October 2026. The event aims to support Australia's commitment to Pacific engagements and will involve high-level international delegations. Tenders must be lodged electronically via Austender by 5:00 PM AEST on 15 June 2026. An optional industry briefing will be held virtually on 26 May 2026. The contract is expected to have an initial term of approximately 6 months from 6 July 2026 to 31 January 2027. Evaluation will be based on technical capability, proposed delivery approach, technical and managerial capacity, and specified personnel/subcontractors, with a focus on value for money.
The closing time for tender lodgement is 5:00 PM AEST on 15 June 2026. The proposed contract term is approximately 6 months, from 6 July 2026 to 31 January 2027.
The contract will include clauses to give effect to the supplier pay on-time or pay interest policy. Details on invoicing arrangements for the Australian component and overseas posts are required.
Tenders will be assessed against evaluation criteria including technical capability and capacity (40%), proposed delivery approach and collaboration (30%), technical and managerial capacity (20%), and specified personnel/subcontractors (10%). Value for money will be determined by a comparative analysis of financial and non-financial costs and benefits, including risk assessment.
Tenderers must meet mandatory conditions for participation and minimum content and format requirements. They must demonstrate their organisation's experience, capacity to provide quality services, and financial viability. Specific personnel must have relevant qualifications and experience, with CVs and referee details required.
Presentations and/or site visits may be requested by the department during the evaluation process to seek further clarification of tenders.
The deadline for questions is 5:00 PM AEST on 8 June 2026. Tenderers should promptly notify the department of any discrepancies, errors, ambiguities, inconsistencies, or omissions found in the RFT.
Tenders may be excluded from evaluation if they fail to meet mandatory conditions, minimum content and format requirements, or if false or misleading claims are made. Engaging in collusive tendering, improper assistance, or having conflicts of interest can also lead to disqualification.
