Destination NSW seeks a contractor to provide Event Operations Coordinator services for Vivid Sydney 2027, 2028 & 2029. Responses must be submitted via the Buy NSW website by 1 September 2026 at 3:00 pm. Services include operations coordination, supplier management, site coordination, and managing the event control centre. Payment is based on milestones achieved. The successful contractor must provide insurance (minimum 20 million AUD public liability) and adhere to NSW supplier code of conduct.
The service period is outlined in the scope, with Period 1 running from 6 October 2026 to 10 December 2027.
The payment schedule will be based upon a schedule for delivery of the services with payments made against milestones achieved. The milestones will be set out in the contract to the supplier.
Responses will be assessed against criteria including capability, methodology, organisational capacity, sustainability, financial capacity, price, innovation, experience, compliance, and social outcomes. responses will be assessed against the evaluation criteria listed in the table below
Respondents must be a legal entity with capacity to enter a binding agreement and must have an Australian Business Number and be registered for GST. responses must be submitted by a legal entity or, if a joint response, by legal entities
Destination NSW may invite respondents to an interview process, ask them to make personal presentations, or conduct site inspections regarding its response. dnsw may in its discretion, and as part of the evaluation process, invite any or some of the respondents to an interview process, ask them to make personal presentations, or conduct site inspections regarding its response.
The deadline for request for clarification requests is 3:00 pm, Tuesday, 25 August 2026. deadline for rfq clarification requests 3: 00pm, tuesday, 25 august 2026
Responses may be excluded if noncompliant, nonconforming, or if they score below a pass percentage of 50. dnsw may cull, set aside, or exclude a response from further evaluation in which destination nsw has evaluated and documented the response as: noncompliant, nonconforming or has not met the mandatory requirements of the request failing to satisfy one or more of the evaluation criteria or criterions by scoring below a pass percentage of 50
The payment schedule will be based upon a schedule for delivery of the services with payments made against milestones achieved. The milestones will be set out in the contract to the supplier.