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The City of Greater Dandenong is seeking multiple contractors to form a parks and open space maintenance services panel. The panel will be broken down into separable services including landscape and civil maintenance, playground asset maintenance, electrical services, plumbing and irrigation services, fencing repairs, sports turf maintenance, and synthetic and acrylic surface maintenance. Services will be provided under a schedule of rates contract for an initial term of three years with two one-year extension options. Contractors must be appropriately qualified and experienced, and perform all works in accordance with best practice industry standards. Submissions may be made for one or multiple service categories. Tender submissions will be evaluated on both price and qualitative criteria including resourcing capacity, experience, social procurement, local industry, and environment. Tenderers are required to nominate three reference sites for inspection. Contractors must be available to provide nominated services at all times and execute reactive works within 24 hours of receiving a works order. Subcontracting is only permitted with written approval. Key service objectives include ensuring the safety of the public, maintaining assets to a high standard, protecting the environment, and providing cost-effective, reliable, and efficient services. The contract includes provisions for service quality plans, OHS management systems, risk management plans, environmental management plans, and safe work method statements. Regular contract meetings and annual reviews will be conducted. Contractors must ensure staff have appropriate licenses, qualifications, and experience, and hold a current Working With Children Check if required. All equipment must be suitable, well-maintained, and roadworthy. Sites must be left clean and tidy, and any damage to surfaces must be repaired. The schedule of rates will be subject to annual review based on the Consumer Price Index. The tender closes on Thursday, 11 June 2026, at 01:00 am.
The bid notice does not explicitly state a delivery deadline for the services, but it does mention that contractors must be available and resourced to execute reactive works within 24 hours of receiving a works order.
The bid notice states that council requires all completed works to be invoiced on a monthly basis. Where multiple works or job orders are completed within the invoicing period, the contractor must submit a single consolidated and itemised invoice.
Tender submissions will be evaluated on both price and the qualitative criteria outlined: resourcing capacity and ability to deliver the required scope of works, experience, social procurement, local industry, and environment.
Contractors appointed to the panel must be appropriately qualified and experienced in parks infrastructure maintenance and are required to perform all works in accordance with best practice industry standards.
The bid notice mentions that continual poor performance could result in health, safety and environmental issues, increased administrative workloads for the council and complaints from the community, leading to a loss of goodwill.
Tenderers are required to nominate three reference sites that have been serviced within the preceding six months. These sites must be relevant to the scope of works specified in this tender and are to be made available for inspection by council's contract manager as part of the tender evaluation process.
The supplier query cutoff date is Sunday, 07 June 2026, 01:00 am.
The bid notice does not explicitly detail disqualification risks, but it does state that continual poor performance could lead to a loss of goodwill.
