\\n Penrith City Council\\n - Agency Tenders

The bid notice does not explicitly state a final delivery deadline for the mural itself, but it indicates an indicative start date for painting the mural onsite as 22 June 2026 and a mural completion date of 06 July 2026.

The bid notice outlines a payment schedule for the awarded artist: $3,000 (25% of fee) upon contract issuance and start of detailed design, $3,000 (25% of fee) at the project halfway point, and $6,000 (50% of fee) upon mural completion.

The EOI submissions will be assessed against predetermined criteria to determine their capacity and capability, leading to a shortlist of respondents. Shortlisted proponents will then participate in a Request for Proposal (RFP) stage where concept designs will be assessed against criteria determined in the RFP documents to select the final artist.

Respondents must submit a CV providing insight into their work, two referees with contact details, a minimum of 6 images of relevant recent work, and their early design thoughts informed by the brief, site, and community reports.

The bid notice does not explicitly mention a mandatory or optional site visit, but it does state that respondents must read provided information documents including attachments 4 to 7 prior to responding and provide their early thoughts and return brief informed by the brief, site, community reports and/or other inspirations.

The supplier query cutoff date is Friday, 10 April 2026, 04:00 am E. South America Standard Time.

The total estimated value for the mural, including artist fees and materials, is $12,000 excluding GST.

The tender closing date and time is Wednesday, May 13, 2026, at 11:00 AM.

The tenderer acknowledges and agrees that payment terms are 30 days from the date of invoice for performance of the work.

The tenderer must indicate any warranties or guarantees offered on the work.

The object of the evaluation will be to determine which tender the council considers offers best value to the council.

Tenderers must satisfy the conditions for participation set out in clause B6 and the compliance criteria on a pass/fail basis.

Continued poor performance may result in the contractor's services being terminated.

The last date for submission of any request for information by tenderers is Friday, May 8, 2026, at 11:00 AM.

The anticipated turnaround time between order placement and supply is not explicitly stated as a single deadline, but the supply of the order is required within 4 weeks from the date of order, or no later than 15 June if the order is placed on 15th May or after in the same financial year. The notice also states that no backorders or part delivery of items shall be accepted, and all items quoted shall be available in stock and ready for shipment and supply.

The bid notice states that payment terms are 30 days from the date of invoice for the supply of goods.

Suppliers are required to provide information for all toy items that have a warranty, including duration of warranty, expiry, and terms and conditions related to the warranties.

In evaluating quotations, council may take into consideration factors including, but not limited to: price, experience and previous performance, safety performance, conformity with the requirements of this RFQ, conformity to relevant council policies, and whether the respondent is a local supplier to the Penrith LGA.

Suppliers are required to outline their business track record and/or established experience for the supply of toy goods to Australian public libraries and/or with toy libraries Australia, and provide one contact reference for the service they provide. They must also adhere to Australian standards, policies, and practices to ensure toys meet Australian toy safety standards.

The bid notice does not explicitly detail penalties for non-compliance, but it does state that if a respondent does not comply with clause 6. 6 (regarding ethical conduct and collusion), the council may immediately terminate the involvement of the respondent in the quotation process.

The supplier query cutoff date is Thursday, 23 April 2026, 04:00 am E. South America Standard Time.