\\n City Of Ballarat\\n - Agency Tenders

The bid closes on Monday, 13 April 2026 at 01:00 am E. South America Standard Time.

Bidders must provide details on their OHS systems, OHS performance, insurance coverage, and compliance with legislation. Specific requirements include accredited OHS systems to ISO 45001:2018, OHS policies, officer responsibilities, OHS manuals, SWMS, operator training records, manual handling procedures, hazardous substance procedures, OHS consultation mechanisms, hazard reporting procedures, risk assessment forms, incident investigation procedures, equipment and workplace inspection checklists, permit to work systems, and elected health and safety representatives. For OHS performance, the tender asks about prosecutions, enforceable undertakings, improvement notices, and prohibition notices in the last 5 years, and whether matters have been addressed with appropriate controls.

The tender mentions that failure to behave in a manner consistent with the City of Ballarat's child safe policy and procedure documents may result in termination of engagement. It also states that significant or substantive variations or departures from specifications and general conditions of contract may result in automatic rejection of the bid.

The supplier query cutoff is Thursday, 09 April 2026 at 01:00 am E. South America Standard Time.

The tender closes on Tuesday, 14 April 2026 at 01:00 AM E. South America Standard Time.

The bid notice does not explicitly state payment terms.

The bid notice does not explicitly state warranty information.

The bid notice does not explicitly state the award criterion.

The bid notice does not explicitly state qualification criteria.

The bid notice does not explicitly state penalties.

The bid notice does not explicitly mention a site visit.

The bid notice does not explicitly mention sample submission.

The bid notice does not explicitly state the challenge deadline.

The bid notice does not explicitly state the estimated total value.

The bid closes on Tuesday 28 April 2026 at 01:00 am E. South America Standard Time. All transition activities are to be undertaken by the successful tenderer, and new devices are to be operational prior to 1 September 2026 with no service disruption.

The award of the contract will be based on evaluation criteria including capability, experience, organisational competence, technical solution, integration capability, security, project program, SLAs, zero disruption transition, resources, capacity, and contract management.

Bidders must demonstrate proven experience delivering managed print services for organisations of comparable scale, geographic dispersion, and operational complexity, including familiarity with multisite local government environments. They must also demonstrate capability in deploying, integrating, and supporting multifunction printer fleets across multiple sites, including secure print environments and identity-based authentication.

The document mentions that failure to behave in a manner consistent with the City of Ballarat's child safe policy and procedure documents may result in termination of engagement. It also states that significant or substantive variations or departures from the specifications and general conditions of contract will not be viewed favourably, and clauses limiting the liability of the contractor may result in automatic rejection.

Supplier queries cutoff is Thursday 23 April 2026 at 01:00 am E. South America Standard Time.