AI helper
Penrith City Council is seeking a qualified supplier for event AV, staging, and lighting for the Real Festival in 2026 and 2027. The scope includes provision of marquees, tables, chairs, staging, fencing, equipment, and associated installation/packdown services. Respondents must submit a rates card and pricing for 2026, with an indicative estimate for 2027. The successful respondent will be engaged for a two-year period. Key dates include the closing date for submissions on June 4, 2026. The event dates are September ****, 2026. Requirements include general decorative lighting, feature lighting, acoustic stage setup, power for food trucks, market zone setup, and staffing for installation and bump out. A service level agreement outlines expectations for installation, equipment readiness, walkthroughs, faulty equipment replacement, afterhours support, and waste removal.
The bid notice does not explicitly state a delivery deadline for the services, but the event is scheduled for September ****, 2026, with bump-in commencing on September 7, 2026, and bump-out to be completed by September 16, 2025 (this date appears to be an error and likely refers to 2026).
The buyer is seeking a suitably qualified and experienced supplier and asks respondents to outline your experience with similar projects and provide an overview of your available resources.
The bid notice mentions that event elements are subject to change and require a site recce to confirm requirements, implying that a site visit may be necessary.
The supplier query cutoff date is Thursday, 04 June 2026, 11:00 pm E. South America Standard Time, which may be related to the challenge deadline.