Mechanical Tenders

The closing date for the lodgement of quotes is Thursday, 23 April 2026, at 2:00 PM Australian Eastern Standard Time.

The contract sum is a lump sum and will not be subject to rise and fall adjustments. Payment will be made in accordance with Clause 8 of the Conditions of Contract Consultancy Services, with claims to be submitted in writing at times stated in Item 8 of Schedule 2, or on or before the last business day of each month if no specific times are designated.

The consultant warrants that it has informed itself with respect to all matters relevant to the performance and completion of the services, has not relied upon information provided by the council, and has entered into the contract based on its own investigations. The consultant also warrants that it will provide the services in a conscientious, expeditious, and workmanlike manner, using its best endeavours, in accordance with the contract, specifications, legislative requirements, Australian standards, and any reasonable direction of the council.

The assessment criteria for the quotes include: compliance with quote conditions (Yes/No), value for money (40%), capability and capacity (20%), project methodology and program (20%), environmental management/sustainability (10%), work health and safety (5%), critical assessment (3%), and innovation (2%).

Consultants must be an acceptable legal entity and hold a registered ABN, not be bankrupt or insolvent, declare any breaches of acts or regulations within the last 5 years, and have the minimum level of insurance cover specified in the contract. They must also comply with the New South Wales Government Code of Procurement.

The contract includes provisions for termination for default or convenience. Failure to comply with essential terms or substantial breaches can lead to termination. Specific penalties for delays or non-compliance are detailed within the contract documents, including potential deductions from payments and liability for costs incurred by the council.

The provided text does not explicitly mention a mandatory or optional site visit. However, it states that consultants will be deemed to have examined all further information relevant to the risks, contingencies, and other circumstances having an effect on their quote which is obtainable by the making of reasonable enquiries.

The text does not specify a deadline for challenging the bid or its outcomes.

The bid notice states that the tender must be lodged before the deadline which is 2:00 p. m. 29 April 2026, Australian Western Standard Time.

The contractor shall provide the city with no more than one claim/invoice per calendar month in respect of goods and services provided under the contract. Where reasonably practical the city shall pay or caused to be paid any/all amounts due and payable in respect of a compliant invoice before/on the last day of the second calendar month following the date of receipt of that compliant invoice.

The contractor warrants that the contractor, its subcontractors and their respective employees, have the requisite resources, capacity, experience, professional skills and capabilities to provide the goods and services in strict compliance with the requirements under the contract.

The RFT closing date is Monday, 4th May 2026, at 2:00 PM. Council will not accept late submissions.

All callout and ad hoc tax invoices submitted for payment must include the corresponding service dockets directly related to the request.

Tenders will be evaluated on mandatory criteria including completion of modern slavery questionnaire, WHS management system questionnaire, requested insurances, technical capability and prior experience, understanding of the scope of works and methodology, conformity to the RFT, service delivery and responsiveness, company profile, key staff and capacity to complete the work, and proposed contract and term.

Tenderers must complete the modern slavery questionnaire, WHS management system questionnaire, provide requested insurances, demonstrate technical capability and prior experience, show understanding of the scope of works and methodology, conform to the RFT, demonstrate service delivery and responsiveness, provide company profile, key staff and capacity to complete the work, and agree to the proposed contract and term.

An optional site briefing will take place on Thursday, 23rd April 2026, at 9:00 AM. The site briefing will start at the Pavilion Performing Arts Centre Sutherland, then moving to Sutherland Service Centre, Sutherland Shire Council Admin Building and Sutherland Library.

The enquiry cutoff is Friday, 1st May 2026, at 2:00 PM.