Facilities Upkeep Tenders

Tenders must be lodged via VendorPanel by no later than 2pm on Friday 6 November 2026 Australian Eastern Daylight Time. tenders must be lodged via vendorpanel by no later than 2pm on friday 6 november 2026

A fixed fee will be paid monthly in arrears within three weeks of completion of the month. a fixed fee will be paid to the contractor by council on a monthly basis. this shall be paid in arrears within three weeks of the completion of the month.

Tenders are evaluated based on value for money, calculated as VFM = tendered price ÷ stage one score, with the lowest result being best value for money. vfm tendered price ÷ stage one score. to be the successful tenderer, the aim is to have a lower price and a higher stage one score

Contractors must have management experience relevant to caravan parks, tourist accommodation or similar, including referee contact details. management experience and ability relevant to the operation of caravan parks, tourist accommodation or similar, including referee contact details.

A site visit is available at 11am on Tuesday 20 October 2026 at Maldon Caravan Park, 11 Hospital Street, Maldon VIC **** by COB Monday 19 October 2026. tenderers may attend a site visit to familiarise themselves with the site. time and date: 11am, tuesday 20 october 2026

Canvassing of councillors or council employees will automatically disqualify the tender. canvassing of councillors and/or council employees by parties submitting quotations or tenders, or their representatives, will automatically disqualify the quotation or tender.

Delivery must be made by the dates specified in the contract or orders, and time will be of the essence under this contract.

Payments must be made within 30 days of receipt of the contractor's invoice, provided goods and services have been accepted and approved.

The contractor must obtain all warranties, including manufacturer warranties, and ensure the principal has the benefit of and may enforce them.

Contractors must demonstrate capability, experience, personnel, plant and equipment, and hold public liability insurance with a minimum cover of 20 million and workers compensation insurance.

Contractors may be removed from the panel for failing to maintain insurances, licences, or compliance, or for repeatedly performs services to an unsatisfactory standard.

Tenders must be lodged via VendorPanel by no later than 2pm on Friday 6 November 2026 Australian Eastern Daylight Time. tenders must be lodged via vendorpanel by no later than 2pm on friday 6 november 2026

A fixed fee will be paid monthly in arrears within three weeks of completion of the month. this shall be paid in arrears within three weeks of the completion of the month

Tenders evaluated on value for money, calculated as vfm tendered price ? stage one score with aim for lower price and higher stage one score. the lowest result is the best value for money

Contractor must have management experience and ability relevant to the operation of caravan parks, tourist accommodation or similar and ability to undertake administrative functions including bookings, banking, and bookkeeping.

Site visit is optional, held at 11am Tuesday 20 October 2026 at Maldon Caravan Park. tenderers may attend a site visit to familiarise themselves with the site

Canvassing of councillors or council employees will automatically disqualify the tender. canvassing of councillors andor council employees by parties submitting quotations or tenders. . . will automatically disqualify

Delivery dates are specified in the contract or orders, and time is of the essence. If delay is likely, the contractor must promptly notify the principal in writing. the contractor shall deliver the goods and services in full to the locations and at such dates of delivery in the contract or orders as the case may be.

Payments are made within 30 days of receipt of the contractor's invoice, provided goods and services are accepted and the contractor is compliant. all payments under this contract must be made within 30 days of the receipt of the contractors invoice

The contractor must obtain all warranties, including manufacturer warranties, and ensure the principal can enforce them. the contractor must obtain all warranties including without limitation, any applicable manufacturers warranties in relation to the use of the goods

Contractors must demonstrate capability, experience, personnel, plant and equipment, and hold mandatory insurances and licences. contractors must demonstrate the capability, experience, personnel, plant and equipment necessary to undertake grounds maintenance and vegetation management services.

Failure to perform may lead to termination, and the principal may purchase substitute goods, with extra costs as a debt from the contractor. any extra cost or expense incurred over and above the contract price, shall be a debt due from the contractor to the principal

Contractors may be suspended or removed for failing to maintain licences, insurances, or compliance, or for poor performance. council may suspend or remove a contractor from the panel where the contractor: a ceases to hold any licence required to undertake the services

The fixed fee is paid monthly in arrears. As stated: this shall be paid in arrears within three weeks of the completion of the month.

The evaluation uses value for money, calculated as: vfm tendered price ÷ stage one score. to be the successful tenderer, the aim is to have a lower price and a higher stage one score, meaning the lowest result is the best value for money.

Tenderers must demonstrate management experience and ability relevant to the operation of caravan parks, tourist accommodation or similar, including referee contact details.

A site visit is available: tenderers may attend a site visit to familiarise themselves with the site. time and date: 11am, tuesday 20 october 2026 location: maldon caravan park, 11 hospital street maldon vic ****

Canvassing leads to disqualification: canvassing of councillors and/or council employees by parties submitting quotations or tenders, or their representatives, will automatically disqualify the quotation or tender.