**** Bridgeman Park Caretaker Agreement - Operation of the Complex - Caretaker obligations: Keep Complex open for use. Operate the Complex honestly and competently. Keep phone within reach at all times Be available after hours for enquiries, access and repair callouts and general facility supervision and management. Be available for user- group meetings and other council organised meetings that are involved with the site and its users. Be available during functions held on the Complex to ensure facilit
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This is a public tender for the Bridgeman Park Caretaker Agreement. The successful tenderer will be responsible for the operation and management of the complex, including caretaker obligations such as keeping the complex open, operating honestly and competently, being available after hours for enquiries and callouts, attending user group meetings, ensuring facilities are operational during functions, minimizing water wastage, and adhering to council directions for water conservation. The caretaker must not allow unauthorized access, store dangerous items, or conduct dangerous activities. They are responsible for providing up-to-date material safety data sheets (MSDSs), ensuring an operational first-aid station, maintaining lighting and bins, reporting misuse of facilities, and not making alterations without council consent. The caretaker must not engage in activities that adversely affect council's business or reputation, deceive the public, or are unlawful or offensive. They must adhere to council's code of conduct, not make public comments to the media, and direct all media relations to the relevant council department. Prompt and courteous correspondence, efficient complaint handling, and ensuring facilities are used for their intended purpose are required. The caretaker must not operate amusement or gaming machines, erect signage without consent, or deface any part of the complex without consent. Breaches may result in the caretaker paying for rectification costs. The caretaker must not allow activities that void or increase insurance premiums. Obligations can be discharged by the caretaker or their staff, who must be neatly attired and clearly identified. The caretaker must consult openly with the council, and neither party may publicly criticize the other. A logbook must be maintained for consumables, mechanical breakdowns, theft, and incidents. All staff must hold a blue card. Positive relations with user groups, council officers, and contractors are expected. The caretaker must attend to injured persons, escalate as required, and notify the council of incidents and their response. Reasonable precautions must be taken to prevent theft or loss. Burning is not permitted on the complex. The PA system must be operational, and instructions provided to users. The caretaker must maintain a set of keys to all buildings and facilities, and not change locks. Additional locks must be keyed into the master system. WorkCover, public risk, and damage cover insurance policies must be maintained for the duration of the agreement. Maintenance, cleaning, and health obligations include keeping the complex clean and tidy, removing garbage, maintaining adequate supplies in toilet facilities, keeping food preparation areas free from pests, taking measures to prevent disease, promptly removing graffiti, maintaining fixtures and equipment, and notifying the council of maintenance beyond their capability. Mowing, slashing, whipper-snipping, operating irrigation systems, planting and watering trees, promoting recycling, pruning trees (excluding working from height), cleaning gutters (excluding working from height), and maintaining garden beds are required. Major repairs like water leaks or electrical issues must be notified to the council immediately. Mobile infrastructure may need to be moved. Minor maintenance of buildings and furniture, and painting of fixtures and fittings are required. Barbeques must be clean with adequate gas. Hot water systems must be operational. Safety checks on electrical appliances and leads are required. Public address, fire, first aid, exit signage, evacuation signage, and disabled safety devices must be maintained. Evacuation notifications and emergency procedures must be clearly marked. The caretaker must reinstate at their own cost any reactive maintenance caused by their failure to undertake preventative maintenance. The caretaker is not required to repair inherent defects, structural damage, or damage covered by
The tender closes on Sunday, 24 May 2026, at 03:00 am E. South America Standard Time.
Tenders will be evaluated by reference to the sound contracting principles in section 106 of the local government act ****, namely: value for money, open and effective competition, the development of competitive local business and industry, environmental protection, and ethical behaviour and fair dealing.
The tenderer must ensure that all persons conducting work shall ensure the health and safety of themselves and others, and that all property, plant, or equipment are inspected before use and that all safe operating procedures are followed during use. The caretaker and all staff must hold a blue card. The tenderer must provide permits, licenses, and tickets to demonstrate mitigation of any injury and public liabilities.
If breached, the caretaker must pay the council the cost of rectifying the issue. The caretaker will be held responsible for the cost of repairs if structural repairs are necessitated by the negligence or default of the caretaker or the wilful act of the caretaker or its personnel.
Supplier query cutoff is Thursday, 21 May 2026, at 03:00 am E. South America Standard Time.
A tender may be rejected if the tender response is not fully completed or does not include all supporting documents and materials required by the conditions of tender or the tender response. If a tender response is assessed as 'no' in respect of a compliance criterion, the tender may be rejected. If a tenderer fails to address any of the qualitative criteria, its tender may be rejected.
